Event Requirements

Tier 1

All requirements are due no later than 3 business days prior to the first day of the event. An application cannot be turned in 3 business days out and other requirements turned in one or two days later. An exception will be made for permit fee payments.

All items due 3 business days prior to event:

  • Right of Way - Street Event permit application at Austin Build + Connect
  • Sign-off form (pdf) from businesses/residents affected by the requested Right-of-Way closure
  • Certificate of Insurance
  • On-site contact for day of the event
  • APD/AFD/EMS approval (if applicable)
  • Inclement weather plan (if applicable)
  • Payment for all permit fees is required prior to issuance of the event permit
     

Tier 2

All requirements are due no later than thirty (30) business days prior to the first day of the event. An application cannot be turned in thirty (30) business days out and other requirements turned in one or two days later. An exception will be made for permit fee payments.

Attendance at an ACE Meeting may be required.

Due 30 calendar days prior to the first event day, unless noted:

  • Right of Way - Street Event permit application at Austin Build + Connect
  • Sign-off form (pdf) from businesses/residents affected by the requested Right-of-Way closure
  • Certificate of Insurance
  • Site Plan
  • Street closure document (pdf)
  • Preliminary Engineered Traffic Control Plan
  • Safety Plan
    • Will be developed in coordination with APD/AFD/EMS. Due prior to permitting issuance—not required at 30 days out.
  • Event application approval from APD/AFD/EMS
    • Will occur as part of the permit process—not required at 30 days out.
  • Barricade Provider Information 
  • Contact with Cap Metro (if applicable)
  • Contact with Capitol Preservation Board & State Facilities (if applicable)
  • Toilet/Trash arrangements
  • Copies of TABC permits (if applicable) 
  • Payment for all permit fees is required prior to issuance of the event permit
     

Tier 3

Application with Event Route Map and/or Site Plan is due 120 calendar days prior to the first day of the event.

Preliminary approval of the event, by ACE management, will be awarded a maximum 10 business days after receipt of the ACE Application. Once preliminary approval has been issued, the event can move forward with meeting the remaining requirements to receive its event permit. 

Due 10 calendar days after preliminary approval provided:

  • Right of Way - Street Event permit application at Austin Build + Connect
  • Contact with Cap Metro
  • Contact with Capitol Preservation Board & State Facilities (if applicable)
  • Non-grandfathered events draft notification mailer approved by ATD Special Events Staff
  • Non-grandfathered events notifications mailed.

Due 60 calendar days prior to the event:

  • Attend an Austin Center for Events Meeting
    • May be scheduled earlier.
  • Preliminary Engineered Traffic Control Plan
  • Street closure document (pdf)
  • Grandfathered events draft notification mailer approved by ATD Special Events Staff

Due 30 calendar days prior to the event:

  • Certificate of Insurance
  • Final Site Plan
  • Safety Plan
    • Will be developed in coordination with APD/AFD/EMS. Due prior to permitting issuance—not required at 30 days out.
  • Event application approval from APD/AFD/EMS
    • Will occur as part of the permit process—not required at 30 days out.
  • Any additional public parking spaces needed for event support outside of closure are submitted through ROWMAN.
  • Grandfathered Events notifications mailed.
  • Toilet/Trash Arrangements
  • Copies of TABC permits (if applicable) 
     

Due 10 calendar days prior to the event:

  • Route signs placed
  • Sealed Engineered Traffic Control Plan
  • Payment for all permit fees is required prior to issuance of the event permit

     

Tier 4

Application with Event Route Map and/or Site Plan is due 180 calendar days prior to the first day of the event.

Preliminary approval of the event, by ACE management, will be awarded at maximum 10 business days after receipt of ACE Application. Once preliminary approval has been issued, the event can move forward with meeting remaining requirements to receive their event permit.  
 

Due 10 calendar days after preliminary approval is provided:

  • Right of Way - Street Event permit application at Austin Build + Connect
  • Contact with Cap Metro
  • Contact with Capitol Preservation Board & State Facilities (if applicable)
  • Non-grandfathered events draft notification mailer approved by ATD Special Events Staff
  • Non-grandfathered events notifications mailed.

Due 60 calendar days prior to the event:

  • Attend an ACE Meeting
    • May be scheduled earlier.
  • Preliminary Engineered Traffic Control Plan
  • Street closure document (pdf)
  • Grandfathered events draft notification mailer approved by ATD Special Events Staff
     

Due 30 calendar days prior to the event:

  • Certificate of Insurance
  • Final Site Plan
  • Safety Plan
    • Will be developed in coordination with APD/AFD/EMS. Due prior to permitting issuance—not required at 30 days out.
  • Event application approval from APD/AFD/EMS
    • Will occur as part of the permit process—not required at 30 days out.
  • Any additional public parking spaces needed for event support outside of closure are submitted through Austin Build + Connect.
  • Grandfathered Events notifications mailed.
  • Toilet/Trash Arrangements
  • Copies of TABC permits (if applicable)

Due 10 calendar days prior to the event:

  • Route signs placed
  • Sealed Engineered Traffic Control Plan
  • Payment for all permit fees is required prior to issuance of the event permit

Traffic Control Plan (TCP)

A traffic control plan (TCP) describes temporary traffic control measures and devices used to facilitate vehicular and pedestrian traffic around a temporarily closed area, such as a construction zone or special event. TCPs are required to be signed and sealed by a Certified Professional Engineer (PE), and the final engineer-sealed TCP must be approved by the City of Austin Transportation Department, Right-of-Way Division.   

View an example Traffic Control Plan here (pdf).
 


Neighborhood Block Party

A block party IS

  • Open to all residents 
  • A single block closure that does not include cross streets  
  • A one-time closure of a residential street

Find more information on how to apply to the Neighborhood Block Party page

A block party IS NOT*:

  • An event that includes vendors 
  • An event with alcohol sales  
  • A street closure request on an arterial or collector street (high-capacity urban road) 

*Not a block party? 

  • Do you want to close high-capacity roads? You can learn more about the application process above.
  • Do you want reoccurring closures? Find out more about the proposed Play Street program at the Livings Streets webpage.

For more information, please email TransportationSpecialEvents@austintexas.gov or call 512-974-6501.