Right of Way Use/Closure

Right of Way (ROW) is public-owned land and includes sidewalks, streets, alleys, and parking lanes. You must obtain a permit to use or close any portion of the ROW. Permits for using or closing the ROW associated with Events are issued by the Transportation and Public Works Department’s (TPW) Office of Special Events (OSE).  They can only be obtained after submitting an ACE/Special Event Application. Use of the ROW must be noted on the ACE/Special Event application for TPW OSE to review your request.

Example Uses

Visit the TPW Office of Special Events webpage for a complete Street Event Permitting Types and Requirements Guide. 

Event Requirements

The following requirements are associated with Right of Way permits only and do not include requirements or fees from other departments (APD, AFD, EMS, PARD etc.). 

Tier 1

All requirements are due no later than three (3) business days before the first day of the event. An application cannot be turned in three business days out and other requirements turned in one or two days later. An exception will be made for permit fee payments.

All items due 3 business days before the event:

• Sign-off from affected businesses/residents - form will be provided
• Approved Traffic Control Plan – if applicable
• Barricade Company Letter/Quote/Invoice – if applicable
• Certificate of Insurance ^(PDF)
• Payment of all Right of Way permit fees 

Tier 2

All requirements are due no later than thirty (30) business days before the first day of the event. An application cannot be turned in thirty (30) business days out, and other requirements turned in one or two days later. An exception will be made for permit fee payments.

Attendance at an ACE Meeting may be required.

Due 30 calendar days before the first event day:

• Coordination with CapMetro
• Coordination with the Texas State Preservation Board & Texas Facilities Commission – if applicable
• Street closure document ^(PDF)
• Sign-off from affected businesses/residents - form will be provided
• Preliminary Traffic Control Plan – Approved plan is due 10 calendar days prior
• Barricade Company Letter/Quote/Invoice
• Certificate of Insurance ^(PDF)
• Toilet/Trash arrangements – if being placed on ROW
• Copies of TABC permits – if applicable
• Payment of all Right of Way permit fees

Tier 3

Application and preliminary requirements are due 120 calendar days before the first day of the event. Additional requirements will be due 60 days, 30 days, 14 days, and 10 days before the first day of the event.

Due 120 calendar days before the first event day:

• Coordination with CapMetro
• Coordination with the Texas State Preservation Board & Texas Facilities Commission – if applicable
• Street closure document ^(PDF)
• Payment of Right of Way Permit Application Fee
• Events held 4 years or less: Draft notification mailer approved by TPW OSE Staff and mailed
  • See Neighborhood Notification for more information. 
     

Due 60 calendar days before the first event day:

• Attend an Austin Center for Events (ACE) Meeting – City will schedule, may be earlier
• Preliminary Traffic Control Plan
• Barricade Company Letter of Intent
   

Due 30 calendar days before the first event day:

• Certificate of Insurance ^(PDF)
• Final Site Plan and/or Route Map
  
  • See Special Event Site Plans for more information.
• Route Sign Draft submitted and approved by TPW OSE Staff – if applicable
• Toilet/Trash arrangements – if being placed on ROW
• Copies of TABC permits – if applicable
• Events held 5 years or more: Draft notification mailer approved by TPW OSE Staff and mailed
  • See Neighborhood Notification for more information.  
     

Due 14 calendar days before the first event day:

• Approved Traffic Control Plan
• Emergency Safety Plan - Developed in coordination with APD/AFD/EMS.
• Payment of all Right of Way permit fees
  
  

Due 10 calendar days before the event:

• Route signs placed

Tier 4

Application and preliminary requirements are due 180 calendar days before the first day of the event. Additional requirements will be due 60 days, 30 days, 14 days, and 10 days before the first day of the event.

Due 180 calendar days before the first event day:

• Coordination with CapMetro
• Coordination with the Texas State Preservation Board & Texas Facilities Commission – if applicable
• Street closure document ^(PDF)
• Payment of Right of Way Permit Application Fee
• Events held 4 years or less: Draft notification mailer approved by TPW OSE Staff and mailed
  • See Neighborhood Notification for more information.  
    
    

Due 60 calendar days before the first event day:

• Attend an Austin Center for Events Meeting – City will schedule, may be earlier
• Preliminary Traffic Control Plan
• Barricade Company Letter of Intent
  
  

Due 30 calendar days before the first event day:

• Certificate of Insurance ^(PDF)
• Final Site Plan and/or Route Map
  
  • See Special Event Site Plans for more information.
• Route Sign Draft submitted and approved by TPW OSE Staff – if applicable
• Toilet/Trash arrangements – if being placed on ROW
• Copies of TABC permits – if applicable
• Events held 5 years or more: Draft notification mailer approved by TPW OSE Staff and mailed
  
  • See Neighborhood Notification for more information.  
    
    

Due 14 calendar days before the first event day:

• Approved Traffic Control Plan
• Emergency Safety Plan - Developed in coordination with APD/AFD/EMS.
• Payment of all Right of Way permit fees
  
  

Due 10 calendar days before the event:

• Route signs placed