Special Request Form - Commonly used for PARK ONLY events. For example, a rental of park spaces that requires park services ONLY.
Use for curfew extensions. Use to request booking an event at a site or location typically non-reservable.
For public events at readily available common picnic and facility rental sites, where there is a request for vending, merchandising or similar.
NOTICE: Special requests require review and processing time in addition to the 14 day cut off booking period for typical picnic or facility rentals. A lead request time of 4-6 months is strongly suggested.
Comprehensive Citywide Special Event Application -
Typically used for larger scale special events with many planning aspects. Extensive advance planning is required for special events, typically beginning 12 - 6 months minimally in advance. Event calendars are typically filled from mid-March to mid-May, and mid-September to mid-November annually.
Use for events which require services/permits from any of the following: use/closure of a park for a festival/event, public safety personnel/security personnel, medical support services, lake/open water use, use of sidewalks/streets as part of a run/walk route or similar, fire inspections, tents/ canopies, building structures such as stages or platforms, health permits, public events where alcohol will be served or sold.
OTHER AGENCY PERMITS: With park permission, and depending on the scope of your event, other citywide permits may be required. Examples include: Texas Alcoholic Beverage Commission (TABC) Permit, Building Permit (stages, structures, bleachers), Health Permit (food/beverage preparation), AFD Permits for tents (size, requirements vary). Review the advisory information above. Please make sure your reservation includes PARD permission prior to making any final arrangements of plans.
Commercial use and concession permits are required and issued to applicants for training classes, exercise groups or similar commercial use requests (vending, merchandise sales, etc) for the park system. Concession permits are issued at stand-alone park locations where short-term or single concession needs arise that benefit an activity or the public at the requested park location. Concession permits, are NOT issued for vendors to vend outside or near permitted special events where organizers typically coordinate vendors inside their permitted grounds and spaces.
All picnic site rentals start at $60 per site per day for any period between 10 am and 10 pm at most sites. Use the "At a Glance" site list below, and then check the online calendar for availability. Payments are due received in the park events office within 14 days of booking to confirm the reservation.
The events office will make every effort to review and approve filming uses when an application is received. It is made more difficult the shorter the lead time or at park locations with high public usage such as pools or metropolitan parks. In order to be most successful, thoroughly detailed applications should be received 7 or more days in advance of the requested start date. Shoots with multiple locations, detailed needs, or large numbers of cast/crew should plan to submit requests 14 days or more in advance of the start date.
The Austin Parks and Recreation Department (PARD) Office of Special Events (OSE) is available to assist with large scale event planning. Annually, Austin parks serve as the home for events, festivals and concerts which serve approximately 1 million attendees. PARD staff are able to assist and provide an overview and understanding the City’s requirements of logistical and behind-the-scenes planning to help ensure your event is safe, high quality, well-organized, and enjoyable for all of your guests.
Large scale event planning requires careful and deliberate consideration of many details including park protection, scheduling, safety and security planning, insurance coverage, road closures, special needs access, temporary permits, transportation and shuttle services, waste management and environmental measures, and much more.
Many events are annual, which means reoccurring. These event in Austin Parks receive standing reservations. The spring and fall seasons are typically fully booked by annual events. Special events required 6 months to 1 year advance planning and require extensive advanced development by the promoter/organizer to ensure safe, and sufficient plans are procured to sustain the event.
Typical Special Event Requirements are substantial, and require extensive planning, budgeting and preparation with the expectation for the highest quality planning put into an event by the organizer.