Parkland Events Task Force
The Austin City Council approved a resolution to develop recommendations to ensure that all City parks, but most particularly Auditorium Shores, Zilker Park, and Festival Beach, remain first and foremost assets for the citizens of Austin to enjoy and that the parks are preserved and enhanced for future generations of Austinites and visitors to experience and enjoy. See Resolution 20150305-025
Final Report - Released November 29, 2016
Final Report - featuring interactive links, menus and information
Memo to Council from Parks and Recreation Department
Task Force Members
Meeting Agendas
Task Force Resource Information
Task Force Scope (at a glance document)
Office of Special Events Org Chart
Task Force DRAFT Work Plan (from 8-25-15 meeting)
Official Updates/Presentations by the Task Force (as listed)
February 24, 2016 - Council Open Space Environment and Sustainability Committee
April 26, 2016 - Parks and Recreation Board Update Presentation
Jnauary 24, 2017 - Parks and Recreation Board Final Presentation
January 26, 2017 - City Council Final Report Adoption
February 2, 2017 - City Council Implementation Action
Actions/Approved Resolutions/Items by the Task Force (as listed)
04-19-2016 - locations and fee study
06-14-16 recommendation - parking and fines
08-09-16 recommendation - training
08-09-16 recommendation - funding parks to national standard levels
08-09-16 - recommendation - economic study of park and city event
08-29-16 recommendation - Visitor Impact Task force nominee
Initial Draft Recommendations 08-29 meeting
- 08-29-16 recommendation - green policies adoption
- 08-29-16 green policies document
- 08-29-16 draft limits
- 08-29-16 draft policy recommendations
Updated Draft Recommendations 09-13 and 09-20 meetings
- 09-20-2016 draft policy recommendations
- NOTE - This document links to all previous action items listed above.
- It is a comprehensive list of draft policy recommendations, from the 9/13 and 9/20 meeting.
09-20-16 Long Center original resolution amendment
09-20-16 - majority vote required for approval/denial of events
09-20-16 - changes to C scale in sound ordinance
09-27-16 - open/closed definitions adopted
09-27-16 - Long Center resolution adopted
09-27-16 - Adoption of Recommendations, and Green Events
NOTE:
The information below was provided to the Task Force utilizing 2014 and 2015 data, policies and documents for deliberation. This should NOT be utilized by event planners for current day event planning/preparation. Current/updated policies should be referenced at www.austintexas.gov/parkevents.
Public Input/Survey Data
Speak Up Austin Summary - 10/20/15 meeting
Text Survey Summary - (approx. 514 people responded with over 2700 text messages about events )
Speak Up Austin Summary - Draft Recommendations input - 09-20-2016
Articles of Interest Shared with the Task Force
Calendars
Lineup Zilker - 2015 (calendar view)
Lineup Shores - 2015 (calendar view)
Lineup Fiesta/Festival Beach 2014
Lineup Fiesta/Festival Beach 2015
Lineup Fiesta - 2015 (calendar view)
Lineup - all sites (calendar view)
April 2016 - the task force requested the property lineups be adjusted to include a summary of impacts
Lineup - Zilker 2015 with impacts
Lineup - Shores 2015 with impacts
Lineup - Fiesta/Festival Beach 2015 with impacts
Revenue, Fees and Fee Waivers
Council- Active Co-sponsored Events
Council Fee Waivers 14-15 Previous Council
Council Fee Waivers 14-15 Current
Park Property Special Event Fees
Fees - Finance Presentation (09/28/15 meeting presentation)
List of City Fees for Special Events (09/28/15 request)
Park General Fund Budget Revenue Break Out by Category (09/28/15 request)
NOTE:
The information below was provided to the Task Force utilizing 2014 and 2015 data, policies and documents for deliberation. This should NOT be utilized by event planners for current day event planning/preparation. Current/updated policies should be referenced at www.austintexas.gov/parkevents.
Policies, Samples, and Planning Information
Common Definitions
Annual Events
Special Events Policy
Access and Use Policy
Urban Forest Assesment Directions
Weather and Cancellation
- Advisory Information, Planning Guidelines and Helpful Information for Events
- Alcohol Sales and Consumption
- Building Permits (stages, bleachers, structures at events)
- Fire Department Food and Propane Use Guidelines
- Health - Food Handling Guidelines
- Insurance (standard general insurance requirements for all public events, and as required by the park system)
- Moonwalk/Rockwalls (water slides, miniature trains NOT permitted)
- Single Use Bags Restriction Ordinance - effective March 1, 2013
- Smoke Free Parks Ordinance
- Tent Policy - Parks
- Tent Regulations - Austin Fire Department
- Turf Access and Tree Protection
- Directions for Submitting a Completed Site Plan for Tree Impact Review
NOTE:
The information below was provided to the Task Force utilizing 2014 and 2015 data, policies and documents for deliberation. This should NOT be utilized by event planners for current day event planning/preparation. Current/updated policies should be referenced at www.austintexas.gov/parkevents.
Venue Lists and Maps
Alternative Venues- City Property (updated from 9/8 meeting)
Added list of ALL City of Austin metropolitan parks.
Alternative Venues List - other property (updated from 09/28/15, and 09-08)
Added square footage estimates. Added rough estimate of capacity.
Map - Special Events Sites Citywide
City of Austin Properties (approx 10+ acres) Includes flood plain layers.
Map - metropolitan parks, special event venues and top 4 alternative draft locations
Metro parks, Existing PARD Venues, Top 4 Alternative Locations
- Metropolitan Parks (from task force list) (yellow pins)
- Existing Special Event Venues (yellow pins)
- Top 4 Alternative Proposed/Draft Venus (green pins)
https://www.google.com/maps/d/edit?mid=zGW9TtUv4S24.k5s6LdXsoWYQ&usp=sharing
Special Events Areas – sub parcels, and event use areas
https://www.google.com/maps/d/edit?mid=zGW9TtUv4S24.kfNV09clZqeo&usp=sharing
- Yellow – overall at large park parcels
- Blue or purple – sub parcels of use areas commonly used by events.
- If you click on the blue or purple, the label should pop up of the event(s) that use that specific area.
Photo Galleries (selected proposed alternative venues)
- Bolm Property - https://goo.gl/photos/wKcxwv3xU76V3TBE7
- Bolm - water images during flood gate operations - https://goo.gl/photos/Dzk3Xw5CUywKYxJ7A
- Trevino Property - https://goo.gl/photos/bDGSrYF6NLH54GDj8
- Decker Property - https://goo.gl/photos/6SwVohtZum9Mw9TH6
Feedback, Pre-Task Force Input and Impact
Stakeholder- Sample Meeting Agenda
Enforcement and Compliance Tools
Other Policy Actions/Directions Underway Concurrently
Special Events Ordinance (see webpage here)
Neighborhood Parking Resolution
Smoking Ordinance