Austin Public Health Request for Proposals
2022-008 Cold Weather Shelter- CLOSED
The City of Austin (COA) seeks proposals in response to this Request for Proposals (RFP) from qualified social service providers (Offerors) with demonstrated experience in providing services to individuals and households experiencing homelessness, providing crisis services to individuals or households experiencing homelessness, and/or providing low-barrier, emergency Cold Weather Shelter to individuals and households experiencing homelessness during qualifying weather conditions and events. This solicitation seeks proposals to implement Cold Weather Shelter(s), as needed, based on the temperature activation policies agreed upon by the awardee(s) and the City of Austin and when the City of Austin announces a Declaration of Emergency due to extreme weather events. Under a City declared emergency, the City will provide supplemental emergency shelter capacity to meet additional sheltering needs if needed.
Awarded Agency:
Austin Area Urban League: $1,225,338
- Closed RFP Information
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RFP Proposals Due Date: Thursday, September 22, 2022
Date Issued:
Thursday, August 25, 2022
Intent to Apply Due Date:
Tuesday, September 13, 2022 by 3 PM CST
Proposal Due Date:
Thursday, September 22, 2022, by 3 PM CST
Anticipated Start date of contracts:
November 1, 2022
Questions regarding the RFP are due on or before:
Thursday, September 15, 2022 by 3 PM CST
Technical Assistance regarding submission of the RFP in Partnergrants are due on or before:
Thursday, September 22, 2022 by 2 PM CST
Questions must be submitted in writing to theor through Partnergrants
Authorized Contact Person:
Angela Baucom
Social Service Funding Specialist
Questions and Answers will be available:
In Partnergrants and on this solicitation website: RFP 2022-008 Cold Weather Shelter | AustinTexas.gov
Optional Pre-Bid Meeting Date(s) and Time(s):
Wednesday, August 31, 2022 at 11 AM CST
Pre-Bid Meeting Location:
Registration Required with this link: Eventbrite Registration
Office Hours Meeting Location:
Registration Required with this link:
Interested Offerors must do the following:
Offerors Initial Steps: Registration
- Confirm your organization is a registered vendor with the City of Austin.
- To find the City of Austin Vendor Number please visit Austin Finance Online and search for the organization’s legal name.
- To register to become a potential City of Austin vendor, go to Austin Finance Online to register.
- Be a registered user in the Partnergrants system. The proposals will be submitted through this web-based system.
- To register, visit Partnergrants and click on “Register Here.”
- Note that the organization’s City of Austin Vendor number is required to complete registration in Partnergrants.
Offeror Initial Steps: Pre-Application
- Complete an Annual Agency Threshold Application in the PartnerGrants database.
- This form must be submitted once per 12 months and remains valid for all competitions closing within that time period. The threshold application will be reviewed by APH staff and the agency will be notified once approved.
- Once logged into PartnerGrants, click on “Opportunity” and then opportunity title “Annual Agency Threshold Application-Applicants for Funding Start Here” to complete a new threshold application.
- Submit one per agency per 12-months and note the submission date for future use
2. Complete an Intent to Apply form for each proposal the offeror plans to submit by the due date identified in Form 1 – Offer Sheet.
- Once logged into PartnerGrants, click on “Opportunity” and then opportunity title “RFP 2022-008 Cold Weather Shelter” and complete an Intent to Apply form including a Threshold Certification verifying completion of Step 3 above.
- Offerors may submit more than one Intent to Apply form and must submit a unique Intent to Apply form for each proposal per the guidelines of the RFP.
RFP Documents:
Doc No. File Description File Type Date Updated 1 Offer Sheet v3 PDF September 8, 2022 2 RFP Proposal v2 MS Word August 29, 2022 3 Program Budget and Funding Summary MS Excel August 25, 2022 4 COA Certifications & Disclosures PDF August 25, 2022 A Annual Agency Threshold Criteria PDF August 25, 2022 B Solicitation Provisions, Definitions & Instructions RFP 2022-008 PDF August 25, 2022 C RFP 2022-008 Scope of Work PDF August 25, 2022 D Social Services Contract Boilerplate with Standard Exhibits PDF August 25, 2022 E HMIS Requirements Contract Exhibit PDF August 25, 2022 F Contract Provisions to For-Profit Entities PDF August 25, 2022 G Applying for APH-Funded Opportunity in Partnergrants Instructions PDF August 25, 2022